Automated Interview Scheduling Software

Automated panel & multi-day scheduling

Solve complex interview scheduling challenges

Fully automate scheduling for any interview loop — from multi-day panels to global coordination.

GoodTime's AI selects the right interviewers, resolves conflicts automatically, and adapts instantly when plans change — keeping schedules tight and hiring on track.

Kinaxis schedules and confirms interviews in under 12 hours with GoodTime.

AI interviewer selection

Intelligently select the best interviewers

GoodTime’s AI automatically matches each candidate with the most relevant, available interviewers based on skills, load, time zone, and training status.

This ensures every loop is balanced, compliant, and set up for a high-quality evaluation — without manual selection.

Remote matches candidates with the right interviewers and has avoided 4% of potential mishires with GoodTime.

Auto-replace & auto-reschedule

Auto-replace declined interviewers or reschedule automatically

When an interviewer declines or cancels, GoodTime instantly replaces them with the next best fit — no coordinator intervention needed.

When plans change, GoodTime automatically finds new times that work for both candidates and interviewers. Conflicts, cancellations, and updates are resolved in real time, keeping hiring on track without the back-and-forth.

OLX cut rescheduling by 73.6% with GoodTime.

High-volume hiring events

Coordinate high-volume hiring events

Easily manage large-scale interview days with automated scheduling that organizes candidates, assigns interviewers, and keeps every session running smoothly.

GoodTime handles complex logistics behind the scenes so your team can focus on delivering a great experience at every event.

Talkdesk handled a 300% increase in scheduling volume with GoodTime.

Bulk schedule interviews

Effortlessly bulk-schedule interviews

Fill roles faster by engaging multiple candidates with a single action.

Bulk-schedule interviews in seconds, eliminating repetitive coordination and reducing time-to-fill across high-volume pipelines. One click sends all applicants a personalized request for their availability and automatically books each interview.

Toast schedules interviews 50% faster with GoodTime.

SMS & WhatsApp scheduling

Schedule faster through SMS & WhatsApp

Give candidates a quick, mobile-friendly way to schedule and reschedule instantly.

With SMS and WhatsApp, candidates can confirm or adjust interviews in seconds — no matter where they are. It’s the fastest way to reach candidates and reduce scheduling delays across every stage.

Automated scheduling workflows

Activate powerful scheduling workflows across your process

Automate interview invitations, reminders, and updates with configurable scheduling workflows.

GoodTime automatically updates calendars, confirms interviews, and adapts to changes with workflows you control. Your team gets consistent, error-free scheduling without manual follow-up or delays.

Databricks runs around 90,000 interviews a year on GoodTime workflows and automations.

AI notetaker

Focus on the candidate. Let AI take the notes.

GoodTime’s AI notetaker records every participant on Zoom, Microsoft Teams, and Google Meet and transcribes the interview live, in 25+ languages, so interviewers can stay present instead of typing.

When the interview ends, the scorecard’s written feedback is already drafted from the candidate’s answers. Interviewers review and edit before they submit: AI captures the evidence, people make the decision.

Interviewer training & shadowing

Automate training and shadow scheduling

GoodTime unlocks new interview availability by growing your interviewer pool. Track interviewer readiness, assign required training sessions, and schedule shadow and reverse-shadow interviews automatically, helping teams maintain quality, consistency, and speed at scale.

Toast grew its interviewer pool by about 139% with GoodTime’s training tracking.

Branded candidate portal

Provide a branded scheduling portal

Give candidates a one-stop shop where they can view all upcoming interviews and make changes anytime. GoodTime keeps every interaction aligned with your employer brand while giving candidates instant clarity and control.

With 24/7 AI chat support, candidates get answers and assistance whenever they need it — without waiting on your team.

Miro saw 115 candidates open its Candidate Portal around 254 times in 30 days.

Interviewer load balancing

Balance interviewer workloads intelligently

Protect interviewer bandwidth with automated load balancing.

GoodTime distributes interviews across qualified team members based on availability and workload limits, helping prevent the same people from becoming overloaded.

Glovo cut administrative errors, like overbooking interviewers, by 62% with GoodTime.

Interviewer availability preferences

Let interviewers control their availability

Give interviewers the flexibility to manage their availability with ease. They can define preferred interview blocks and mark the times they’re unavailable — keeping everything in sync without endless back-and-forth.

The result is a smoother process for your team and a better experience for every interviewer, without the manual coordination that slows hiring down.

Red Hat lets interviewers manage their own availability in GoodTime, part of a 23% drop in reschedules.

Candidate self-scheduling

Put candidates in control of their scheduling

Candidates choose the times that work for them — and reschedule easily when needed. This flexibility helps interviews get booked faster, keeping your process moving and reducing drop-off.

By offering a smooth, convenient, branded experience, you give candidates the speed and control they expect — and stay competitive for top talent.

Talkdesk books interviews as soon as candidates pick a slot, with a 17-hour average scheduling turnaround.

Conversational AI scheduling

Offer conversational scheduling that feels human

Let candidates schedule and adjust interviews through natural, friendly chat. GoodTime’s AI-powered conversations guide candidates through initial scheduling and changes with a personal, human feel.

Interview management dashboard

Manage every interview from one intuitive dashboard

See who’s up next and what needs attention so you never miss an SLA or deadline. GoodTime centralizes all interviews, statuses, and action items in one place — no tabs, spreadsheets, or manual tracking.

You always know exactly where candidates stand and what needs follow-up to keep momentum high.

HelloFresh cut time spent scheduling by 73% with GoodTime.

Availability friction insights

Uncover friction points in interviewer availability

Identify repeated reschedules, cancellations, or availability gaps before they impact candidates.

GoodTime highlights patterns across interviewers so you can address bottlenecks early and maintain a consistent, reliable interview experience.

HelloFresh traced its bottleneck to hiring manager availability and cut time to fill by 15 days with GoodTime.

Real-time scheduling analytics

View real-time scheduling analytics and insights

Track time-to-schedule, turnaround time, lead time, and more with always-on analytics.

GoodTime gives you instant visibility into performance trends so you can quickly spot delays and understand what’s driving them.

Kinaxis pushed candidate NPS survey response rates to an average of 60% with real-time clarity from GoodTime.

Role-specific scheduling insights

Access role-specific scheduling insights

See how your scheduling performance differs by role, department, or region.

GoodTime surfaces patterns unique to each hiring track, helping you tailor processes and remove friction where it matters most.

OLX predicts time-to-hire for different roles with GoodTime and reached an 85% job offer acceptance rate.

Team performance benchmarks

Benchmark performance against other teams

Compare scheduling speed and efficiency metrics across teams to pinpoint gaps and opportunities with built-in benchmarks.

Clear benchmarks allow you to identify where improvements are needed and replicate what top-performing teams are doing well.

Remote schedules interviews 2x faster than the industry benchmark with GoodTime.

Interviewer leaderboards

Recognize top performers with leaderboards

Highlight interviewers and recruiters who stay engaged, complete interviews reliably, and help maintain smooth scheduling.

GoodTime’s leaderboards make it easy to celebrate strong performance, reinforce best practices, and keep hiring teams motivated.

AI process recommendations

Get AI-driven recommendations to improve your process

Receive proactive recommendations that improve hiring speed, consistency, and flow.

GoodTime’s AI flags bottlenecks, suggests optimizations, and highlights steps that slow your team down. You get clear guidance on how to accelerate scheduling and improve efficiency at every stage.

Cori, the AI scheduling agent

Cori doesn’t have to wait for instructions

She screens candidates, schedules interviews, follows up with participants, and automatically records, transcribes, and summarizes interviews to help complete scorecards.

She also spots scheduling conflicts, replaces unavailable interviewers, and triggers workflows to keep your hiring process moving. All while keeping your team informed and in control.

Toast

Cori keeps everyone informed

Cori keeps everyone connected and informed

She communicates with recruiters, hiring managers, interviewers, and candidates, keeping everyone aligned and up to date at every step.

Whether it’s email, text, Slack, or Microsoft Teams, Cori works across the tools your team already uses, so nothing gets missed or stuck between systems.

Talkdesk

Visible, controllable AI actions

Cori’s actions are fully visible, so you’re always in control

Every action Cori takes is surfaced clearly, so your team always knows what’s happening and why.

When decisions need input or something falls outside your defined workflows, Cori brings your team in — so you stay in control without getting pulled into every step. Cori handles the coordination, while you guide the outcomes.

Miro

Talk to Cori in Slack, text, or voice

Talk to Cori naturally, just like a teammate

Message her in Slack. Send a quick text. Chat in-platform. Or simply use your voice.

Whether you’re giving direction, making a decision, or responding to a situation, Cori understands what your team needs.

AI that learns your process

Cori learns how your team hires — and gets better over time

She adapts to your team’s preferences, priorities, and workflows, learning from every interaction to constantly improve.

Cori is built to adapt to your team, not force your team to adapt to her.

Databricks