Interview scheduling and hiring coordination, powered by AI
GoodTime helps enterprise talent teams automate interview scheduling and reduce the coordination work that slows hiring down. From individual interviews to multi-day panels across time zones, GoodTime brings scheduling, candidate communication, interviewer management, and hiring insights together in one platform.
Cori, GoodTime’s AI agent, works as a digital teammate to move coordination forward. She can schedule and reschedule interviews, find eligible replacements when interviewers become unavailable, and keep your team informed. Your team controls which supported actions happen automatically and where human review is needed.
GoodTime works alongside your ATS, calendars, and video conferencing tools. AI Notetaker captures interview conversations and helps draft scorecard feedback, while recruiting analytics help your team understand scheduling performance and identify delays.
Enterprise talent teams including HubSpot, Kantar, HelloFresh, and Databricks use GoodTime. Published customer results include 75% higher hiring-team productivity at HubSpot, more than 50% less recruiter time spent scheduling at Kantar, and a 15-day reduction in time to fill at HelloFresh. These are customer-reported outcomes, not promises of identical results for every organization.
HubSpot customer storyKantar customer storyHelloFresh customer story
If you’re exploring what GoodTime does, how it compares with your current tools, or whether it fits your hiring workflows, this page is a place to start.
The questions below cover how the platform works, what Cori can do, which systems GoodTime integrates with, and what to consider when evaluating pricing, implementation, and security. You’ll also find answers about reducing manual work, handling more interviews, and keeping candidates engaged.
Browse by section or jump to the question you have. To see how GoodTime could work for your team, request a demo.
GoodTime is an AI-powered hiring platform built around enterprise interview scheduling and hiring coordination. It automates single interviews, multi-day panels, time-zone coordination, high-volume hiring events, and the schedule changes that follow. Cori, GoodTime’s AI agent, handles supported scheduling and follow-up actions while recruiters retain control over exceptions. Teams at HubSpot, Red Hat, Kantar, and HelloFresh use GoodTime to reduce manual work and improve hiring operations. For example, Red Hat reported 52% less scheduling time, while HubSpot reported 30% faster scheduling.
Read the Red Hat customer storyRead the HubSpot customer storyLearn more about our automated interview scheduling software
GoodTime is built for enterprise talent acquisition teams managing corporate, high-volume, and campus recruiting programs. Recruiters, recruiting coordinators, and talent operations leaders use it to coordinate interviews across multiple interviewers, locations, time zones, and hiring programs. It’s especially valuable for organizations managing sophisticated interview workflows, high scheduling volumes, or multiple hiring teams that need consistent processes and visibility into hiring operations.
No. GoodTime works alongside your applicant tracking system to coordinate interviews and related communication. Your ATS continues to manage candidates and applications, while supported integrations connect that information with GoodTime’s scheduling workflows and interview updates.
GoodTime combines calendar availability with interview requirements to find suitable times and coordinate invitations. It supports workflows from individual interviews to multi-day panels, with interviewer selection and schedule changes managed through your team’s configuration.
Yes. GoodTime coordinates multi-day panel interviews and interview loops across time zones, including cases with different interviewer roles, interviewer qualifications, sequencing requirements, availability constraints, breaks, and changes after invitations go out. Teams can use interviewer pools, selection rules, and workload balancing to find appropriate available interviewers without manually comparing every calendar. If someone declines, Cori can automatically find an eligible replacement when the workflow permits it. Kantar uses GoodTime for global panels and large hiring programs; Red Hat reports that even last-minute interviewer changes can be handled without disrupting the interview plan.
Read the Kantar customer storyRead the Red Hat customer story
GoodTime can identify an eligible replacement using interviewer pools, availability, workload, and interview requirements. With the appropriate configuration, eligible replacements happen automatically; situations that need more information or human judgment are surfaced to the recruiting team.
Yes. GoodTime offers candidate-driven scheduling and rescheduling for individual interviews and multi-day interview series. Candidates select suitable times through a scheduling interface, reducing the email exchanges required to arrange or change an interview.
GoodTime supports high-volume hiring events and Superdays: large interview days in which many candidates and interviewers must be coordinated across sessions. Teams can set up interviewer groups and scheduling rules, manage availability, balance interviewer assignments, and use bulk scheduling and candidate communications to avoid rebuilding each interview by hand. Kantar reports that its team can now configure Superdays in about 10 minutes, even while balancing work across hiring managers.
Read how Kantar runs SuperdaysExplore GoodTime for high-volume hiring
GoodTime automates interviewer training by managing qualification paths, scheduling shadowing and reverse-shadowing sessions, and tracking progress toward certification. Teams can define training requirements for different interview types, automatically add trainees to appropriate interviews, collect feedback, and graduate qualified interviewers into the relevant interviewer pools. This helps organizations grow their interviewer capacity while maintaining consistent standards and reducing the administrative work involved in training new interviewers.
Cori is GoodTime’s AI agent for hiring coordination, designed to work as a digital teammate. She interprets scheduling requests, plans next steps, completes supported tasks, and brings situations that need human input back to your team.
Cori can complete eligible scheduling, rescheduling, and interviewer replacement actions automatically. When information is missing, no valid scheduling option exists, or an action requires human judgment, she surfaces the issue for human review.
Your organization controls Cori’s autonomy through its settings. Depending on the workflow, Cori can prepare actions for review or complete eligible actions automatically, while keeping your team informed and escalating exceptions that require a person’s decision.
GoodTime’s AI Notetaker records and transcribes interviews on Zoom, Microsoft Teams, and Google Meet, then helps draft scorecard feedback. Interviewers can search transcripts, revisit recordings, and review and edit drafts before submission. Candidate consent and recording options give teams control over what is captured.
GoodTime uses AI to evaluate incoming applicants against job requirements defined by your hiring team, helping recruiters identify and prioritize qualified candidates faster. The system analyzes applicant information, highlights how candidates match the role’s required and preferred qualifications, and provides transparent explanations for its recommendations. With the appropriate workflow automation enabled, GoodTime’s AI agent Cori can automatically advance matching applicants to the next stage and send personalized interview scheduling links. Your team controls the screening criteria and automation settings, while people remain responsible for hiring decisions.
GoodTime lists integrations with Workday, Greenhouse, SAP SuccessFactors, SmartRecruiters, Lever, iCIMS, Ashby, and Jobvite. These connections support coordination between your ATS and GoodTime; the data exchanged and available workflows depend on the specific integration.
GoodTime connects with Workday so teams can send candidate information by interview stage into scheduling workflows and see interview details in both systems. GoodTime handles coordination such as multi-day panels and candidate-selected times, with rescheduling and cancellation updates syncing back to Workday.
GoodTime connects candidate profile and role information from Greenhouse with its interview coordination workflows. Teams can schedule interviews, coordinate invitations, and see interview details and automated email activity in both systems, while Greenhouse continues to manage candidates and applications.
GoodTime connects with SAP SuccessFactors so candidate and interview-stage information can move into GoodTime’s scheduling workflows. Talent teams can coordinate panel and multi-day interviews, collect availability, and view interview timing and interviewer details across connected systems, while SuccessFactors remains the system for applications and recruiting records. The exact fields and update behavior depend on the configured integration.
GoodTime adds interview coordination to SmartRecruiters, including multi-day panels, candidate self-scheduling, high-volume workflows, and schedule changes. Candidate and interview-stage data can be brought into GoodTime, and supported interview activity, reschedules, and cancellations are reflected back in SmartRecruiters. Confirm the records and automation settings supported in your deployment.
GoodTime uses candidate information from Lever to coordinate interviews across calendars, time zones, and multiple interviewers. It supports personalized invitations, candidate-selected times, and rescheduling and cancellation updates through the supported Lever integration. Lever continues managing the candidate pipeline; GoodTime handles the scheduling workflow.
GoodTime connects with iCIMS to bring candidate and interview-stage data into interview scheduling and to provide visibility into the interview process as candidates progress. Teams can coordinate multi-day interviews, select qualified interviewers, and automate candidate communications. Available sync actions and timing should be confirmed for the specific iCIMS configuration.
GoodTime connects to Ashby to use candidate profile and role information in interview scheduling. Teams can coordinate individual, panel, multi-day, and high-volume interviews, personalize communications, and see supported interview and automated email activity across the connected systems. Ashby remains the applicant tracking system, with GoodTime providing additional coordination workflows.
GoodTime connects with Jobvite to bring candidate, role, and interview-stage information into interview coordination. Teams can automate scheduling across complex panels and time zones; supported reschedules and cancellations can sync back to Jobvite. Integration behavior, required permissions, and supported data fields depend on the organization’s configuration.
GoodTime has deep integrations with Google Calendar, Office 365, and Outlook calendar integrations, plus Zoom, Google Meet, Microsoft Teams, and Cisco Webex for video conferencing.
Consider GoodTime when your ATS leaves your team coordinating panels, schedule changes, interviewer selection, or candidate follow-ups manually. Evaluate it against your actual interview workflows: the useful question is how much coordination work remains after scheduling is configured, and whether reducing that work justifies an additional platform.
Take our assessment to find out if GoodTime is a fit for you, or if your ATS is enough
GoodTime is designed around interview coordination: panel requirements, interviewer pools, workload balancing, candidate communication, and ATS-connected workflows. When evaluating it against a general booking tool, test the whole interview loop, including declines and changes, rather than only whether a candidate can select an open calendar slot.
Both GoodTime and ModernLoop automate interview scheduling, including panel interviews, interviewer management, and candidate communications. GoodTime’s advantage is its broader approach to enterprise hiring coordination. Beyond scheduling, GoodTime supports interviewer training and qualification, automated interviewer replacement, multi-day interview loops, and hiring analytics across corporate, high-volume, and campus recruiting. Cori, GoodTime’s AI agent, also helps keep interviews moving when plans change. For organizations managing multiple hiring programs and demanding scheduling workflows, GoodTime offers a more comprehensive approach to interview coordination and operations.
Both GoodTime and candidate.fyi use AI to streamline interview scheduling, rescheduling, and candidate communications. GoodTime stands out for its depth of interviewer management and enterprise-wide hiring operations. In addition to coordinating interviews, GoodTime helps organizations manage interviewer qualifications, balance workloads, automate interviewer training, and replace unavailable interviewers. It also supports corporate, high-volume, and campus hiring, with analytics that help talent teams identify bottlenecks and improve scheduling performance. For larger organizations with multiple hiring programs and sophisticated interview requirements, GoodTime offers capabilities that extend well beyond scheduling and candidate coordination.
Paradox focuses on conversational AI for candidate engagement and scheduling, particularly through chat, SMS, and WhatsApp. GoodTime also supports conversational scheduling and candidate communications, but places greater emphasis on orchestrating enterprise interview workflows. Its strengths include coordinating multi-stage panels, managing interviewer qualifications and training, automatically replacing declined interviewers, and providing detailed scheduling analytics. GoodTime also brings corporate, high-volume, and campus hiring together in one platform. For organizations that need to manage complex interviewer operations alongside candidate engagement, GoodTime offers a more comprehensive solution.
Calendly is a general-purpose scheduling platform that works well for straightforward recruiting meetings, such as phone screens and one-on-one interviews. GoodTime is purpose-built for interview scheduling and hiring coordination at enterprise scale. It goes beyond booking available time slots to coordinate multi-day panels, select qualified interviewers, balance workloads, manage interviewer declines and reschedules, and automate candidate communications. GoodTime also integrates with enterprise applicant tracking systems and provides analytics on scheduling speed, interviewer capacity, and hiring bottlenecks. For teams managing sophisticated interview workflows, GoodTime offers substantially more recruiting-specific functionality than a general scheduling tool.
Buying can make sense when interview coordination is consuming team capacity and an existing platform covers your requirements. Compare the full ongoing investment: integrations, scheduling exceptions, maintenance, security reviews, and user support. An internal build may fit a specialized requirement when your organization has the resources to operate and maintain it.
Check out our guide on buying vs. building scheduling software
GoodTime reduces repetitive interview coordination through candidate scheduling links, automated reminders and communications, interviewer selection, bulk scheduling, and supported reschedules and replacements. Customer examples show the scale of the potential savings: Kantar cut recruiter time spent scheduling by more than 50%; Red Hat reduced scheduling time by 52% and eliminated more than 1,000 scheduling tickets; and HelloFresh reported 73% less time spent scheduling. These are results achieved by individual organizations, not estimates of every customer’s savings.
Read the Kantar customer storyRead the Red Hat customer storyRead the HelloFresh customer story
GoodTime addresses coordination delays by helping teams find interview times, manage changes, and identify scheduling bottlenecks. It is most relevant when waiting for availability or rearranging interviews is slowing hiring. Kinaxis reports scheduling and confirming interviews in under 12 hours with GoodTime; that measures scheduling speed, not the entire hiring cycle.
Teams can increase coordination capacity by standardizing repeatable interview workflows and automating scheduling, reminders, and eligible interviewer changes. GoodTime supports these workflows so coordinators can spend more time on exceptions. Kantar reported doubling productivity per recruiter with GoodTime, illustrating the potential to recover capacity without implying that every team will achieve the same result.
GoodTime helps teams keep candidates informed through personalized scheduling messages, reminders, follow-ups, and a candidate portal with interview information and resources. Supported email, SMS, and WhatsApp workflows give candidates ways to receive updates and respond, helping reduce communication gaps while the hiring team moves the process forward.
Explore candidate scheduling and experienceExplore candidate messaging
GoodTime customers report measurable improvements across interview scheduling speed, hiring-team capacity, and candidate experience. Kantar reduced recruiter scheduling time by more than 50%, cut scheduling lead time 40%, and doubled productivity per recruiter. HubSpot increased hiring-team productivity 75%, scheduled interviews 30% faster, and expanded its active interviewer pool by 152%. Red Hat reduced scheduling time 52%, achieved 91% adoption in two months, and eliminated more than 1,000 scheduling tickets. Talkdesk increased scheduling volume 300%, improved scheduling turnaround 40% in its first year, and cut five hours from time-to-schedule. Toast cut interview scheduling time 50%, reduced cancellations 55%, and expanded its interviewer pool 139%. HelloFresh reduced time spent scheduling 73% and time to fill by 15 days. Kinaxis reports an average interview lead time of about 78 hours and less than 12 hours to schedule and confirm an interview. Figures refer to each customer’s own measurement and timeframe and are not guaranteed outcomes.
Kantar customer storyHubSpot customer storyRed Hat customer storyTalkdesk customer storyToast customer storyHelloFresh customer storyKinaxis customer story
GoodTime provides visibility into scheduling metrics including time-to-schedule, scheduling turnaround, interview lead time, cancellations, reschedules, and interviewer workload. Beyond reporting, GoodTime helps teams compare performance against benchmarks, automatically detect scheduling bottlenecks, and receive AI-powered recommendations for improving hiring processes. Candidate and interviewer feedback provides additional context to the operational data. GoodTime customer Red Hat also reports that real-time interview data changed its conversations with stakeholders.
GoodTime’s published pricing model is based on annual candidate volume rather than user count, so teams can add users without per-seat pricing. GoodTime prepares customized proposals. Ask for a quote that reflects your hiring volume and confirms the capabilities and services included in your agreement.
Implementing GoodTime involves connecting your ATS, calendars, and conferencing tools; configuring interview templates, interviewer pools, scheduling rules, and automation settings; and training your team. GoodTime provides dedicated implementation and customer success support. For enterprise teams evaluating rollout effort, GoodTime earned G2’s Fastest Implementation – Enterprise recognition and Most Implementable – Enterprise recognition. As a customer example, Red Hat reported 91% adoption in its first two months. Actual implementation scope and timeline depend on your integrations, permissions, locations, and workflows; agree on a plan with your implementation team.
GoodTime protects candidate and interview data through encryption at rest and in transit, restricted access controls, and an enterprise information security program. GoodTime maintains SOC 2 Type II and SOC 3 reports and ISO 42001 certification for responsible AI management, with supporting documentation available through its Trust Center. The company also provides GDPR and CCPA privacy documentation, independent AI bias audit information, and optional EU-based data hosting. Organizations can review applicable security, privacy, and AI risk assessment materials with their security and compliance teams.
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